AP Specialist

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AP Specialist

  • Specialty:

    Accounting & Finance
  • Title:

    AP Specialist
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  • Start date:

  • Status:

  • Assignment Type:

    Contract To Hire
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The Accounts Payable Specialist is a hands-on role, responsible for overseeing the day-to-day activities of the accounts payable department, ensuring proper record keeping, developing best practices and procedures, ensuring accurate and timely month-end close accounts payable tasks and reports. 

The ideal candidate will have an accounting background with a strong understanding of GAAP, where it relates to accounts payable. This person will also have a great, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires you to be technical in nature, handle a variety of tasks and efficiently address the needs of the accounting department.

Essential Duties and Responsibilities Including but not limited to:

Full Cycle A/P responsibilities, including:

  • Supervises the Accounts Payable team, providing developmental leadership to the A/P staff on a daily basis to enhance the group’s performance and outcomes.
  • Ensures accuracy of Accounts Payable vouchers for coding to correct branch, department and account
  • Owns the 1099 process
  • Works with the General Ledger team as necessary
  • Manages vendor discrepancies for timely resolution and payment
  • Ensures that the weekly check runs run smoothly
  • Responds to all vendor inquiries
  • Makes sure that vendor deposit amounts are calculated correctly prior to payment
  • Adheres to internal control policies throughout the department and Company
  • Proposes improvements to the AP process and system
  • Performs ad hoc special projects/requests as needed
  • Understands the accounting operations from quote to cash (to include WIP & COGS)
  • Audits expense reports for accuracy, approvals and supporting documentation
  • Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices.
  • Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner.
  • Provides problem and invoice resolution assistance to vendors and internal business partners.
  • Assists with the maintenance and testing of internal controls, accounting policies and audit requests as it relates to the accounts payable function.

Skills/Knowledge Required

  • Demonstrated problem solving, analytical and process improvement skills
  • Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors
  • Work ethic that exudes integrity, accountability, and professionalism
  • High attention to detail
  • High volume accounts payable experience, including P.O. invoices
  • Ability to multi-task, as well as prioritize and adhere to tight deadline
  • Understanding of accounting accruals, debits and credits

Experience/Education Required

  • 4-6 years of full cycle A/P, including a high-volume environment, 
  • Work in Yardi is  a plus
  • College degree and/or technical certification in Accounting
  • Proficiency in MS Office (Excel and Word)


If You Are Interested Apply! 

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