Administrative Assistant

1970-01-01Davis Companieshttp://daviscos.com/wp-content/themes/davis_theme/assets/images/logo.svg325 Donald J. Lynch Boulevard, Suite 201MarlboroughMA01752USAcustomer support[+800-482-9494][+508-481-8519]
Search Jobs

Administrative Assistant

  • Specialty:

    Administrative
    • City:

      Ayer
    • State:

      MA
    • 01432
  • Assignment Type:

    Contract To Hire
  • Job Id:

    45298
  • Payrate:

    $28.00

Description

Searching for an Administrative Assistant located in Ayer, MA on a 1st shift contract to hire opening. This position will report to the President and CEO.

Poise, professionalism, and a friendly positive attitude are key attributes of the Administrative Assistant. Candidate should be well organized and detail-oriented, with the ability to work well under pressure. Applicants should also be experienced with administrative clerical duties and with supporting members of executive teams and management. The right candidate work will directly with other members of the management team on tasks to include conducting research, preparing reports, handling information requests, and other general Office Assistant duties.

Responsibilities:

  • Arranging corporate and personal appointments, meetings, and conference calls
  • Coordinating travel arrangements
  • Weekly timecard entry - Oracle
  • Answering and screening phone calls
  • Examining and directing mail to accelerate accurate responses
  • Creating and maintaining an extensive filing system for CEO contacts
  • Preparing all correspondence on behalf of the CEO
  • Completing special project work, as assigned
  • Coordination of Quarterly Board Materials
  • Annual stockholders meeting - coordinate annual meeting and prepare items needed before
  • Assist finance & accounting team with invoicing, data entry, special projects, etc.

Requirements:

  • High School diploma and/or Associate's Degree (or equivalent) preferably with IT background, customer service background
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint ) and Apple products (MAC)
  • At least 5 years’ experience supporting an Executive
  • Able to exude a very professional and polished demeanor, high energy
  • Able to handle and maintain confidential information
  • Experience with scheduling calendar appointments and travel arrangements
  • Experience with calendaring, taking meeting minutes, creating reports, completing expense reports, and coordinating projects
  • Excellent organizational skills
  • Some travel required (up to 10%)

#MON

#DMS-A

Quick Apply

  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
  • Accepted file types: pdf, doc, docx, txt, rtf.
  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

Loading...