Administrative Assistant

1970-01-01Davis Companieshttp://daviscos.com/wp-content/themes/davis_theme/assets/images/logo.svg325 Donald J. Lynch Boulevard, Suite 201MarlboroughMA01752USAcustomer support[+800-482-9494][+508-481-8519]
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Administrative Assistant

  • Specialty:

    Administrative
    • City:

      Tampa
    • State:

      FL
  • Assignment Type:

    Contract
  • Job Id:

    50259
  • Payrate:

    $15.00

Description

Seeking a Part-Time Office Assistant for a software development client to support the leadership team, manage the office needs, and reconcile expenses.

Duties:

  • Maintain organization chart (make changes accordingly)
  • Create and distribute the Labor Analytics Maintenance Revenue Report
  • Maintain Customer Satisfaction (CSAT) Trends for the Labor Analytics Support Team
  • Track a list of expenses incurred by month to ensure expenses are reconciled properly in the MasterCard tool
  • Pay invoices and renew maintenance contracts, as needed
  • Maintain and audit the badge report monthly and ensure access is removed for any employees that should not have access and granted to those that should have access
  • Check office admin voicemails and Outlook e-mails throughout the day
  • Deliver all incoming mail and packages
  • Handle all outgoing mail including shipments via  UPS/FedEx
  • Maintain all receipts for purchases for office equipment, supplies etc
  • Generate PO’s for required services/purchases
  • Update the office calendar and accept/deny requests when conflicts arise
  • Request badges for new hires and ensure replacement badges are ordered as needed
  • Request temporary access for employees that are not assigned to the Tampa office but are using the facility for meetings or brief stays
  • Order lunches and make dinner reservations, when requested
  • Act as the office liaison to the building leasing office including sending notifications, communications about events/activities and submit work orders to them.  Additionally, report status of work orders to management
  • Prepare, organize and maintain the appearance of the office for guest and employees
  • Re-fill snacks and supplies
  • Ensure fax, copy and printing machines have toner and paper
  • Order office supplies as needed and requested; Ensure conference room is equipped with everything needed (projector, pens, dry erase markers, etc.) 
  • Clean refrigerator, microwave and toaster oven

Requirements:

  • Prior experience as Office Assistant supporting management and staff with administrative duties
  • Proficiency in MS word, excel, power point, and  outlook
  • Experience with Adobe Reader
  • Ability to interface with all levels of the organization
  • Ability to maintain confidentiality
  • Excellent communication skills
  • Must have experience working independently and with little to no supervision
  • Ability to dependably work Monday through Friday

Education:

  • High School Diploma or GED

Quick Apply

  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
  • Accepted file types: pdf, doc, docx, txt, rtf.
  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

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