Engineering Administrative Assistant

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Engineering Administrative Assistant

  • Specialty:

    Administrative
  • Title:

    Engineering Administrative Assistant
    • City:

      Westborough
    • State:

      MA
    • Zip Code:

      01581
  • Start date:

    02-08-2019
  • Status:

    Closed
  • Assignment Type:

    Contract
  • Job Id:

    48177

Description

Experienced Administrative Assistant needed to support Engineering Department of large manufacturing company in Westborough, MA.  This is a temp to hire opportunity.

The Engineering Administrative Assistant is responsible for providing the administrative support needs of the development engineering team including the SVP Engineering, the EVP/Chief Technology Officer, Program Managers and Engineers. 

Duties and Responsibilities

  • Set up new projects within MRP and EPDM systems and generate required daily and weekly reports.
  • Generate and maintain CTE process workflows, training materials, user guidelines for various MRP and EPDM tools, SOPs and Policies, as directed.
  • Support Program Managers in generation of E9 reports and data extraction for weekly program dashboard updates for PM’s final edits and distribution. 
  • Make travel arrangements for staff as needed.
  • Support management and coordination of Senior/Exec and Program Management calendars, presentation and documentation formatting and proofing.
  • Maintain contact lists for Senior/Exec staff, and coordinate meetings and other events as requested.
  • Maintain CTE AVL (Approved Vendor List) database, including tracking of in process CTE contract documents (NDAs, MSAs, etc.)
  • Support onboarding of new employees by preparation of work space in advance, generation of training materials and training of new employees on the policies and procedures of time entry.
  • Greet incoming visitors; represent company as “CTE Director of First Impressions” ensuring that visitor processing requirements are complete.
  • Support receiving function periodically as needed.
  • Support CAD Administrator function, under direction, including setup and maintenance of folder permissions, setup of document work flows, and setup of new projects.
  • Support project and other purchasing requirements including generation of purchase orders, monitoring, and expediting ordered materials.
  • Manage PLT (paid leave time) forms and update group calendar.
  • Answer phone, sort and distribute mail, schedule meetings, maintain daily order in conference rooms and office work area.
  • Maintain supply cabinet, order supplies as requested.
  • Schedule and organize periodic staff meetings and populate template presentation with updated information.
  • Assist with expense reports, contact updates and calendar management for senior staff.
  • Manage and execute small G&A projects as requested.
  • Supports resume and interview management with scheduling and info distribution as requested.
  • Other administrative support tasks as assigned.

Qualifications

  • High School Diploma minimum, AS in Business or equivalent preferred.
  • Excellent verbal and written skills
  • Proficiency with MS Office:  Word, Excel and PowerPoint; Visio a plus.
  • Experience with MRP and PDM systems a significant plus.
  • Strong ability to quickly learn new computer tools.
  • Flexibility to work in a fast paced technical environment

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