Human Resources Operations Coordinator-Temporary

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General Apply

  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

Human Resources Operations Coordinator-Temporary

  • Specialty:

    Administrative
  • Title:

    Human Resources Operations Coordinator-Temporary
    • City:

      Billerica
    • State:

      MA
    • Zip Code:

      01821
  • Start date:

    11-28-2017
  • Status:

    Closed
  • Assignment Type:

    Contract
  • Job Id:

    44034

Description

Job Title: Human Resources Operations Coordinator-Temporary

 

Responsibilities:

Reporting to the Director of Compensation and HR Operations Americas, this role provides direct support to Companies employees, other HR groups and company management as part of a centralized function (Human Resources Operations Americas) to handle a variety of HR-related transactions. Receives and responds to requests concerning HR policies/programs. Appropriately routes requests from employees to others for additional information. May respond to practices inquiries via email and/or telephone. Processes various paper and electronic forms related to documenting human resources activities such as new-hire onboarding, change-of-status, benefits, termination of employment, etc. Inputs employee personal data into human resources information system database and/or documents activities as requested. May have other duties such as scheduling candidate interviews, administration of benefit billing, support general HR audits, coordinate HR events, and general administrative duties supporting the Senior Director of Corporate Human Resources.

 

Data Management

  • Ensures all levels of employee data transactions are entered into HRIS from personnel action forms related to job requisitions, hiring, onboarding, transfers, personal and other related changes, including compensation and terminations.
  • Investigates complex issues ensuring proper history is reflexed in HRIS.
  • Validates if data files were successfully processed and reports errors if any.
  • Provides any ad hoc reports as needed 

General HR Operations

  • Answers general HR questions regarding, benefits, policy and processes, and routes complex requests or issues to appropriate HR Leader (i.e. Benefits, HRIT, Compensation, Recruitment)
  • Prepares offer letters meets with new employees for the new hire orientation
  • Audit and process benefit invoices
  • Maintain employee records such as electronic personnel files, I9’s, benefit and Immigration.

General HR Administration

  • Benefit open enrollment and various benefit events (flu shot clinics and benefit fair)
  • Supports HR Business Partners during M&A’s
  • Scheduling candidate interviews with management team
  • Identifies opportunities for process and/or systems improvement, recommends and/or initiates improvement activities
  • Documents guidelines, processes and procedures of the HR Operations team.

Perform other duties as required.

 

Qualifications:

Skills and Experience

  • Minimum 3 years Human Resources Operations work experience with advanced knowledge of HR processes & I-9 administration
  • Working knowledge with Microsoft Office including advanced Outlook, Word, Excel, PowerPoint proficiency
  • Working knowledge with HR Information Systems such as SuccessFactors, SAP, Oracle
  • Strong time management skills
  • Flexibility to work at any given point in time and ready to work in a team environment
  • Demonstrated strong passion and desire to constantly learn new things and adapt to changes
  • Proven ability to maintain positive and effective work relationship with other stakeholders and partners
  • Demonstrated ability to communicate effectively and professionally in both local language and English (written and oral) 
  • Must be able to follow through on tasks, dig in to help find answers to issues/questions, multi-task on multiple deliverables.

Competencies

  • Attention to detail a must
  • Integrity/Honesty
  • Project and Process Management
  • Drive for Results
  • Collaboration and Teamwork

More Info

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