Document Control Specialist

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Document Control Specialist

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    Document Control Specialist
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Capital Projects Document Controls Specialist
We are partnering with a engineering firm in Decatur, AL who is looking for an experienced Document Control Specialist for a 2 year long assignment. The Document Control Specialist will manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. 

  • Provide professional document control duties applying diversified knowledge and experience of document control and filing practices to support construction projects. 
  • Support project team in regard to submittals, RFI’s, drawings, specifications, and other project documents
  • Oversee document through its entire lifecycle (inception to archival)
  • Responsible to process all submittals and input into the system. 
  • Receives and issues documents under transmittal, externally and internally according to document distribution matrix; 
  • Ensures that all engineering documents are well checked and submitted on time prior to the document’s submission due date; 
  • Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion; 
  • Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable; 
  • Maintains updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability; 
  • Develops and maintains the project document control register; 
  • Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants; 
  • Allocates document numbers to internally prepared documents and incoming documentation; 
  • Maintains the files and control logs as required by the project procedures. 
  • Maintain updated submittal log, monitor the submittal schedule and status. 
  • Receive, log, and track plans and specifications as received including all revisions. 
  • Distribute plans and specifications to contractor personnel as well as subcontractors. 
  • Create document filing and organizing systems that are both effective and efficient


  • Minimum 1 year of administrative experience.
  • Familiar with capital project phases and basic methods of archiving and documents administration; 
  • Knowledge of the project execution process, proven ability in planning, organizing and implementing work priorities to ensure the orderly flow of documentation throughout the project execution process.
  • Previous experience managing a document control effort for a large-scale construction projects required.  Experience on a utility sector construction projects highly desirable.
  • Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
  • Proven skill for creating and implementing controlled document processes
  • Proclivity for catching errors and enacting appropriate changes
  • Computer skills – MS Office - Word, Excel, Outlook, Adobe Acrobat; AutoCAD a plus; 
  • Experience with large-scale Document Control Software is required, Prolog and/or Documentum highly desirable.

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