Accounts Payable Specialist

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  • Specialty:

    Accounting & Finance
    • City:

      Marlborough
    • State:

      MA
  • Assignment Type:

    Perm Hourly
  • Job Id:

    228451
  • Payrate:

    $16.00 - $22.00

Description

Searching for an Accounts Payable Specialist located in Marlboro, MA. This is a perm direct hire role.

The Accounts Payable Specialist will process invoices for payments to vendors by reviewing coded invoices for accuracy and entering data into the AP system, resolve discrepancies, ensure that all vendor invoices are processed and paid accurately and in accordance with terms, and review and process expense reports for payment. 

Accounts Payable Responsibilities:

  • Match invoices to delivery documents and purchase orders, review, ensure coding accuracy, resolve discrepancies, and process bi-weekly payments
  • Review and monitor outstanding accounts and invoices for payment and track recurring expenses
  • Obtain required invoice approvals from appropriate management
  • Reconcile accounts payable transactions with vendors statements, perform vendor invoice research, respond to vendor inquiries in a timely manner
  • Coordinate with Purchasing department to maintain order records and to determine month-end accruals
  • Audit, ensure accuracy, open payments and policy compliance for all expense reports by reviewing and processing employee expense reports and corporate purchasing card reports weekly
  • Responsible for 1099 reporting and maintenance of vendor records for independent contractors.
  • Perform setup of new vendors in AP system, review request forms for accuracy and completion
  • Assist with setup and maintenance of employees accounts in the travel and expense reporting system
  • Assist with month end closing, prepare accounts payable reconciliation and assist with audit requests as needed
  • Assist with Open Payments (Sunshine Act) data tracking and maintenance for annual reporting
  • Assist in the development and implementation of goals, policies, and procedures relating to accounts payable
  • Regular attendance and timeliness is essential

Accounts Payable Qualifications:

  • A.S. degree in Accounting or Finance; or four (4) years of accounts payable-related experience in either public or private companies
  • Experience with Open Payments (Sunshine Act) compliance and reporting preferred
  • Must have knowledge of accounting and bookkeeping principles and procedures
  • Excellent written and verbal communication skills
  • Very organized with a strong commitment to accuracy and attention to detail
  • Ability to multitask and prioritize workload to meet deadlines
  • Proficient in MS Office
  • ERP experience preferred
  • Knowledge of Concur preferred


 

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