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Administrative Assistant

  • Specialty:

    Administrative
    • City:

      Worcester
    • State:

      MA
  • Assignment Type:

    Contract
  • Job Id:

    228165
  • Payrate:

    To Be Determined

Description

Immediate need for an Administrative Assistant/Receptionist for one of our premier clients in the Worcester area.  This position is covering for a LOA for 2-4+ weeks, and will be needed Monday-Friday 8am-5pm.  Looking for a pleasant personality, strong attention to detail, and some previous clerical experience.  This person needs to be available to start the week of 2/27.
Responsibilities:
The Administrative Assistant provides various support services to the organization and senior staff while welcoming customers to company and ensuring their Exceptional Customer Experience starts upon their arrival. This role performs a variety of important support functions and general office and administrative functions outlined below.
As the Director of First Impressions, warmly welcomes incoming customers and visitors to ensure their Exceptional Customer Experience starts immediately upon arrival.
Performs various duties to support internal and external customers, including, but not limited to:
  • Warmly welcome customers and visitors
  • Manages sign in process
  • Answers phones, directs calls and inquiries, and takes messages when needed
  • Maintains security by following procedures; monitoring visitor sign in and issuing badges
  • Review of Device History Records (DHR), scanning, and uploading
  • Management of Spare Parts orders
  • Assist with the creation and updating of new and existing procedures.
  • Administrative support for all department leaders
  • Update basic PowerPoint presentations
  • Perform Excel analysis as needed
  • Order office supplies
  • Book travel for customer and internal associates
  • Maintain employee vehicle information
  • Maintain employee electronic business cards
  • Performs front desk Standard Work
  • Warmly welcome customers and visitors
  • Manages sign in process
  • Answers phones, directs calls and inquiries, and takes messages when needed
  • Maintains security by following procedures; monitoring visitor sign in and issuing badges
  • Ensures conference room coffee maker is cleaned daily (emptied, rinsed, and refilled each morning) and supplies are stocked
  • Manages TV’s and electronic welcome messages
  • Sorts and distributes daily mail
  • Schedules and maintains meeting-ready conference room, including ordering, set up, and clearing of meals for meetings, stocks refrigerators as required, cleans white boards as needed

Essential Requirements:
  • Warm, approachable personality
  • Positive attitude, self-motivator and tenacious follow up
  • Attention to details and superior organizational skills
  • High School Diploma, some college preferred or equivalent office experience
  • Working knowledge of cGMP, QSR, ISO, SOP’s, work rules and safety guidelines preferred
  • 2+ years office experience, preferably in a medical device manufacturing organization preferred
  • Advanced computer skills in such areas as keyboarding, MS Excel, MS Word, MS PowerPoint required
  • Possess knowledgeable general skills in such areas as the phone system, time management, customer communication, laminating machine, binding machine, data entry and proof reading
  • Effective communication skills, both written and verbal
  • Must be able to read and write in English
  • Excellent teamwork, communication, Telephone and interpersonal skills
  • A demonstrated commitment to company values
  • Demonstrated cheerful disposition, pleasant phone voice, and present a professional image
  • Organized and have the ability to multi-task in a fast-paced business 

Quick Apply

  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

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