1970-01-01Davis Companieshttp://daviscos.com/wp-content/themes/davis_theme/assets/images/logo.svg325 Donald J. Lynch Boulevard, Suite 201MarlboroughMA01752USAcustomer support[+800-482-9494][+508-481-8519]
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Administrative Assistant

  • Specialty:

    Administrative
    • City:

      Hopkinton
    • State:

      MA
    • 01748
  • Assignment Type:

    Contract To Hire
  • Job Id:

    51195

Description

Our client in Hopkinton, MA is looking to hire an Administrative Assistant on a temp to hire basis.

OBJECTIVE AND RESPONSIBILITIES

  • Confirming a large volume of vendor shipment invoices to bill customers
  • Processing vendor acknowledgements for Purchase Orders placed to ensure all information is accurate, following written process control
  • Expediting Purchase Orders per documented process and of request of Customer Service Reps.
  • Following up on special acknowledgments and red PO’s.
  • Communicating invoice and acknowledgment discrepancy issues with the buyer of the PO
  • Operating telephone equipment and referring incoming calls to appropriate personnel
  • Taking and relaying messages; screening calls for the Regional V.P.
  • Receiving visitors and providing information over the telephone, as approved by supervisor
  • Performing other general office and clerical duties: daily filing of customer orders, typing, faxing, preparing invoices, stuffing envelopes, photocopying, etc.
  • Opening and dispersing of incoming mail

EDUCATION, EXPERIENCE AND SKILLS

  • Positive attitude, good cheer, proactive, and ability to put ‘team’ first
  • Outgoing, enjoys interacting with people
  • Comfortable with Excel, Word – prior experience with P21 ERP desired, but not required
  • Excellent written and verbal communication skills
  • Flexibility and desire to take on additional responsibilities
  • Ability to multi-task while maintaining attention to detail and deadlines
  • Problem solving, analytical skills and attention to detail
  • Strong desire to learn, pitch in and grow with the company

#MFG
#MON
#GDMFG

Quick Apply

  • As an Equal Employment Opportunity Employer, DAVIS has reporting requirements which require us to invite employees to voluntarily self-identify their race/ethnicity. Submission of this information is voluntary and refusal to provided it will not subject you to any adverse treatment. The information obtained will be kept confidential.
  • Accepted file types: pdf, doc, docx, txt, rtf.
  • By applying to this position and providing my contact information, I give The DAVIS Companies permission to provide me with email communications and information.

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